Indexing policy in the context of the digital preservation archival policy of the Documentation and Memory Center of UNESP – CEDEM

Abstract

The access and retrieval of documents from the Brazilian social memory is
necessary to prove the identity of Brazilian socio-political movements. For
this, there is an operational logistics that involves methodological strategies of
archival, indexing, technological interoperability and digital preservation. The
union of these strategies requires planning through the elaboration of indexing
policy for documentary representation with a purpose of precision and recall
in the recovery. This work, which is an essay feature, proposes an approach
on the relationships between document management and indexing policies,
with the objective of reflecting on the applicability of the indexing policy in the
archives area of the Documentation and Memory Center of Unesp (CEDEM).
The analysis of an indexing policy was carried out with the evaluation of the
context of the institution through requirements for the definition of elements
and influential variables in both indexation and retrieval. The results highlight
the need to use controlled vocabulary and systematization of the indexing
process that will provide specificity and / or exhaustivity. It is considered
that the results of this essay analysis have innovation because it provides
managerial vision to information retrieval systems and digital information
resources for the continuous improvement of methods and instruments of
document representation directed to the archival context.